To comply on the desire of the Secretary of Interior and Local Government (SILG) Mar Roxas and the Chief PNP Director General Alan La Madrid Purisima to initially monitor its compliances on the daily voluminous delivery of Subpoena, the PNP (pursuant to its mission and functions) will use the electronic transmission of subpoena and adopt the Electronic Subpoena Service and Management Project System or “e-Subpoena System”.
The e-Subpoena System is a web-based information system that facilitates the issuance and expedites the transmittal of Subpoena from the court to the Police Officers and monitors its compliances.
According to the guidelines of the “e-Subpoena System”, the PNP will use its Database particularly its website identified as subpoena.pnp.org.ph in serving subpoenas to police officers appearing or named as witnesses in criminal cases. The Courts, through its court administrator, will send the various subpoenas to particular PNP units in the PNP identified website or via e-mail. The assigned court personnel shall enter the details regarding a subpoena to be issued to police offices in the Data Base of the PNP using the computer-generated form known as e-Subpoena Form, which was prepared for the purpose. The e-Subpoena Form is sent by the assigned court personnel at least five (5) days before the scheduled hearing of the case, or within one (1) day from the order of the court for the service of subpoena duces tecum or subpoena ad testificandum.
However, it is the primary responsibility of the Chief of Police in every police station to acknowledge the issued subpoena, inform the concerned PNP personnel and ensure his attendance in court. As well, the Court Process Officer (CPO), as the key responsible officer, shall acknowledge the subpoena sent by the court and undertake immediate action to locate the PNP personnel concerned, inform him and cause the personal receipt of the subpoena as final proof of service.
The police stations, through the CPO and/or PNP National Headquarters through the DIDM, will give feedback on the availability or non availability of the police officer concerned within three (3) working days from receipt thereof. Otherwise, any feedback regarding the concerned police officer will be disclosed during the scheduled hearing of the case as indicated in the Subpoena Form.
“The service of subpoena is part and parcel of due process; hence, it is imperative that the PNP personnel, who may be given the obligation to fulfill this function, must see to it that they are served and complied with efficiency at the soonest possible time”, PDG Purisima clarified.
The implementation of the e-Subpoena System is in line with the goal of the PNP to achieve “excellence” in policing. To realize this goal, a paradigm shift, from the traditional to a more scientific and ICT-assisted investigation of crimes and police operations, will be adopted. Further, the achievement of “excellence” in policing will redound to the ultimate goal of the PNP which is to provide quality service to the people and the community.
The system was conceptualized during the initial meeting of the Justice Sector Coordinating Council in July 2014 attended by the Chief Justice Maria Lourdes P.A. Sereno, Secretary of Justice Leila De Lima and SILG Mar Roxas. It is a joint project of the SILG and the Supreme Court under the auspices of Chief Justice Sereno. (PNP-PIO)
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